VIZ Privacy Policy for Job Applicants

Privacy Notice under the California Privacy Rights Act ("California Notice")

Effective: July 1, 2023

If you are a California resident and a job or internship applicant or employee ("Workers") of VIZ Media ("Company," "we," "us" or "our"), this serves as our privacy notice to you in compliance with the California Consumer Privacy Act ("CCPA") and the California Privacy Rights Act ("CPRA"). We will refer to the CCPA and CPRA collectively as "California Privacy Laws."

This California Notice refers only to rights of California residents under the California Privacy Laws. However, other California laws may govern access to certain employment records. For example, California Labor Code Section 1198.5 governs an employee's right to inspect and receive a copy of certain personnel records the employer maintains relating to the employee's performance or any grievance concerning the employee. We reserve the right to object to a request under this California Notice to the extent it conflicts with obligations we may have such other California laws or under federal laws.

This California Notice supplements our Employee Handbook.

Under the California Privacy Laws, Personal Information for purposes of this California Notice is information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household. This California Notice does not cover certain Personal Information that is exempt from the California Privacy Laws, such as protected health information under the Health Insurance Portability and Accountability Act, background checks and publicly available information.

Notice at Collection and Notice of Personal Information Collected in the Past 12 Months

This is a notice of Personal Information we collect from Workers and have collected from Workers in the past 12 months.

Category Collected Sources Business or Commercial Purpose Examples of Personal Information
A. Identifiers. YES Workers, job applicants To process employment applications, payroll and benefits and for the general management of employees Real name, any alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name, social security number, driver's license number, passport number
B. Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)) YES Workers, job applicants To process employment applications, payroll and benefits and for the general management of employees Name, signature, social security number, address, telephone number, passport number, driver's license or state identification card number, insurance policy number, education, employment, employment history, bank account number, and health insurance information
C. Protected classification characteristics under California or federal law YES Workers, job applicants To process employment applications, payroll and benefits and for the general management of employees and to comply with reporting and legal requirements. To track effectiveness of diversity recruiting efforts in aggregate. Age, citizenship, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, race, pregnancy or childbirth and related medical conditions), veteran or military status
D. Commercial information NO
E. Biometric information YES Workers For office security purposes and if employees add their own photo to the site that allows other employees to look up the name and photo of other employees Photo of employee
F. Internet or other similar network activity YES The Company's internal monitoring and third-party service providers that provide monitoring of Company systems To be able to monitor employee's use of company computers and to detect fraud and protect the security of Company systems Browsing history, search history, and access and usage of Company systems.
G. Geolocation data YES The Company's internal monitoring and third-party service providers that provide monitoring of Company systems To be able to monitor for security purposes, specifically if an employee's computer or account has been hacked General location
H. Audio, electronic, visual, thermal, olfactory, or similar information YES Workers For office security purposes and if employees add their own photo to the site that allows other employees to look up the name and photo of other employees Photo of employee
I. Professional or employment-related information. YES Workers, job applicants, recruiters, LinkedIn profiles To process employment applications, and for the general management of employees Job history and performance evaluations
J. Non-public education information (per the Family Educational Rights and Privacy Act (20 U.S.C. Section 1232g, 34 C.F.R. Part 99)) YES Workers, job applicants To verify earned degrees as part of a background check process Education history
K. Inferences drawn from other Personal Information NO
L. Sensitive Personal Information NO

Notice of Personal Information Sold or Shared To Third Parties In the Past 12 Months

We do not sell or share Personal Information and have not sold or shared Personal Information to third parties in the past 12 months.

Statement of Use or Disclosure of Personal Information In the Past 12 months

We have not disclosed Personal Information to third parties in the past 12 months, except to providers of benefits to Company employees and in response to requests from California state agencies relating to unemployment compensation. We may disclose certain Personal Information to service providers to the extent necessary to provide certain services to the Company in connection with the management of Workers and Company systems.

Statement Regarding Use and Disclosure of Sensitive Personal Information

We do not use or disclose sensitive Personal Information except for one or more of the permitted purposes described in section 7027, subsection (m) of the California Privacy Law regulations. We do not infer characteristics from sensitive Personal Information.

Retention of Personal Information

We generally retain your Personal Information for the period necessary to fulfill the purposes of the collection, including for the period of your employment and to the extent required to comply with law and legal and accounting obligations.

Your Rights Under California Privacy Laws

You have the following rights under California Privacy Laws:

  • The right to know what Personal Information we have collected about you, including the categories of Personal Information, the categories of sources from which the Personal Information is collected, the business or commercial purpose for collecting, selling, or sharing Personal Information, the categories of third parties to whom we have disclosed Personal Information, and the specific pieces of Personal Information we have collected about you ("Right to Know");
  • The right to delete Personal Information that we have collected from you, subject to certain exceptions (Right to Delete");
  • The right to correct inaccurate Personal Information that we maintain about you ("Request to Correct"); and
  • The right not to receive discriminatory treatment by the business for the exercise of privacy rights conferred by the CPRA, including your right not to be retaliated against for the exercise of your CPRA rights.

We do not offer the right to opt-out of the sale or sharing of Personal Information because we do not sell or share personal information of Workers those terms are defined under the California Privacy Laws. We did not offer the right to limit the use or disclosure of your sensitive Personal Information as we do not infer characteristics from such information and only use such information for one or more of the permitted purposes described in section 7027, subsection (m) of the California Privacy Law regulations.

Methods For Submitting Requests to Know, Correct and Delete

You may submit Requests to Know, Requests to Correct and Requests to Delete by sending an email to HR@viz.com. You cannot submit a Request to Know more than twice in a 12‐month period.

Verification of Requests

We will need to verify your identity to respond to Requests to Know, Requests to Correct and Requests to Delete. Depending on the nature of the request and the Personal Information that is the subject of the request, we may request two or more pieces of Personal Information for the purpose of verifying the consumer together with a signed declaration under penalty of perjury that the requestor is the consumer whose Personal Information is the subject of the request.

Authorized Agent

As a California resident, you have the right to designate an agent to exercise these rights on your behalf. In such cases, we may require you to do either of the following: (1) verify your own identity directly with us or (2) directly confirm that you have provided the authorized agent permission to submit the request. Alternatively, you or your authorized agent can provide us a power of attorney pursuant to Probate Code sections 4121 to 4130. Please contact us at HR@viz.com for more information if you wish to submit a request through an authorized agent.

Contact Us

If you have questions about our privacy policies or practices or this California Notice, please contact us at HR@viz.com.